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Extension ID:
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21264_6
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Date Submitted:
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10/18/2022
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Current EP Expiration Date:
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10/31/2022
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Extension Length:
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90 Days
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Extension Expiration Date:
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01/31/23
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Estimated Amount:
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115302.30
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Change in Circumstances:
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The sole source (ss) justification (#49253) has been submitted to DGS for review. This 90-day extension will provide time for the ss to be completed. If the contract is fully executed before 1/31/23, we will end the EPO as soon as possible.
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Justification for Extension:
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Quarterly maintenance for (12) IBML Image Trac III full page scanners is being requested. The scanners are utilized to process tax returns and related documents. In addition, the scanners process work for select agencies throughout the Commonwealth and will also be used to process checks and coupons for the Commonwealth of Pennsylvania. These scanners image over 4 million transactions or 40 million pages annually. The scanners require periodic maintenance, repairs, and updates to ensure efficient and timely processing of these documents. The IBML scanners are vital part of the Department’s goal to fairly, efficiently and accurately administer the tax laws and other revenue programs of the Commonwealth. Therefore, the maintenance on these scanners is equally important. IBML developed and manufactured the Image Trac III scanners and have spent years refining them to meet the needs of the Department. IBML has proprietary imbedded software (Soft Trac) within the scanner and should something or someone compromise the software the impacts would be far reaching. The complex nature of the IBML scanner requires a qualified technician certified to maintain the mechanical and electronic systems.
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Result, if not Approved:
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These scanners process work for select agencies throughout the Commonwealth and will also be used to process checks and coupons for the Commonwealth of Pennsylvania. The processing of checks and coupons could be delayed if these scanners are not in operation. The IBML scanners are a vital part of the Department’s goal to fairly, efficiently and accurately administer the tax laws and other revenue programs of the Commonwealth.
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Approval Status:
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Approved
10/28/2022
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Comments:
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